how it works
a systematic approach to your operational needs.
what it does
instant answers
+
query your live data in plain english. stock, orders, jobs, invoices. answers in seconds.
triggered actions
+
events trigger responses. low stock, job complete, overdue invoice. the system acts immediately.
scheduled automation
+
reports, reminders, summaries. delivered automatically at the cadence you choose.
approval workflows
+
requests from staff. one-click approvals from email. full audit trail.
document generation
+
invoices, quotes, packing slips, reports. generated on demand or automatically.
on-demand reports
+
ask for any report. the system compiles it and sends it to you or your team.
bulk actions
+
one instruction, many outputs. invoice all completed jobs, notify all overdue accounts.
smart alerts
+
thresholds, exceptions, renewals, delays. the system monitors and notifies when it matters.
in practice
wholesale & distribution
- "can I fulfil the Acme order?" checks stock, reserves items, generates packing slip
- "what's running low?" items below threshold across all warehouses
- daily inventory report compiled and delivered to inbox at 6am
trades & services
- "invoice the Smith job" pulls quote, creates invoice in Xero, sends to client
- "what jobs are scheduled this week?" calendar with addresses and details
- job completion invoice generated and sent automatically
property management
- tenant texts "heater broken" logs request, notifies contractor, updates portal
- "which leases expire in 90 days?" table with tenant, property, date
- 30-day renewal reminder sent automatically to tenants and owners
professional services
- "what's outstanding for Client X?" invoices, deliverables, open tasks
- "progress Project Alpha to phase 2" updates status, notifies team, logs change
- monthly client report generated and emailed automatically
how we build
01
discover
we map your operations to identify friction, bottlenecks, and hidden processes. not just what happens, but why it happens.
1 week
you receive
- scope document with sign-off
- database schema diagram
- workflow map showing triggers and actions
- integration requirements
02
design
we build the database, configure the agent, connect tools, and validate edge cases. your rules, your terminology.
2-3 weeks
you receive
- working system in staging
- AI agent trained on your data
- integrations connected
- test scenarios validated
03
integrate
we deploy alongside existing systems. team training, real-world testing, iterative refinement.
1-2 weeks
you receive
- production system deployed
- team trained and confident
- documentation and runbooks
- support channel established
accountability
audit trails
every query, action, and automated decision is logged. full traceability.
safe-fail behaviour
workflows pause on uncertainty. no silent failures. human review when needed.
your data, your instance
your database is isolated. encrypted. exportable anytime.
postgresql infrastructure
reliable, battle-tested. the database behind major global platforms.
the difference
| capability | general ai | off-the-shelf saas | custom dev | zero point |
|---|---|---|---|---|
| natural language interface | ✓ | ✓ | ||
| connects to your live data | ✓ | ✓ | ✓ | |
| custom to your workflow | ✓ | ✓ | ||
| executes real actions | ✓ | ✓ | ✓ | |
| ongoing management included | ✓ | ✓ | ||
| evolves with your business | ✓ | |||
| your database, your instance | ✓ | ✓ |
general ai can't access your data. saas doesn't flex to your workflow. custom dev leaves you maintaining it. zero point builds the full system and supports it.
questions
ChatGPT can't see your inventory, orders, invoices, or workflows. zero point connects to your live data and executes real actions.
answers come from your actual database, not the internet. if the system is unsure, it says so. every query is logged.
yes. if it has an API, we can connect to it. we extend your stack, not replace it.
most systems go live in 4–6 weeks. complex builds take 8–12.
isolated instance. encrypted. role-based access. deploy on your own infrastructure if required.
month-to-month after launch. hosting, ai costs, monitoring, support, improvements included.
we monitor daily. same-day resolution for standard issues, 4-hour response for critical issues.
ready to see what's possible?
book a discovery call. we'll map your operation and show you exactly what we can build.
book a call →